Prepare your participation at Empack 2022!
Participation Regulations
If you wish to decorate your stand please make sure to comply with our regulations.
- No additional orders can be placed after 1 OCTOBER.
- If there is any item you need and it is not in the catalogue, please contact: operaciones@easyfairs.com (indicating the stand number).
- *Furniture models may be changed for others with similar characteristics depending on stock availability.
Additional elements catalogue
Don't Forget!
Final artwork should be sent to: operaciones@easyfairs.com in vectorised PDF format by 30 SEPTEMBER – IF THIS FINAL ARTWORK HAS NOT ARRIVED BY 30 SEPTEMBER, ONLY THE COMPANY LOGO WILL BE PRINTED. If you wish to produce the same artwork used by your company in 2021 please let us know as soon as possible. No exhibitor files will be printed by the organisation.
Loading and Unloading
For the loading and unloading process, we put you in contact with DB Schenker, a recommended and trusted company. This service is not exclusive, you can hire any other logistics company for its arrangement. We recommend you to reserve these services in advance, for optimal planning.
DBSCHENKER official company of IFEMA
Contact information:
Exhibitor’s attention desk of DBSCHENKER:
IFEMA: +34 91 330 51 77
ifema.madrid@dbschenker.com
Exhibitors who want to arrange their own loading and unloading process have to comply with this document. If an irresponsible download is carried out, with the consequent damage of carpet, structures, furniture, etc., the organization will proceed to collect the cost of repairing said damage at the end of the event.
Build-up and Break Down Days
Access of shell scheme stands
from 09:00 until 20:00
All staff with access in the premises on that day must be equipped with helmet, reflective vest and approved boots.
Stands break down
October 28th from 08:30 until 12:00.
STANDS TYPES:
All In Stand Empack
Empack ALL IN shell scheme stands include, general lighting, carpet, furniture package, name board, daily cleaning and parking space.
All In Stand Packaging Innovations
Packaging Innovations ALL IN stands include, general lighting, carpeting, furniture package, company name sign, daily cleaning and parking space.
All In Plus Stand Empack
Empack ALL IN PLUS shell scheme stands include, general lighting, carpet, furniture package, graphics, name board, daily cleaning and parking space.
What your stand includes!
All In Plus Stand Packaging Innovations
Packaging Innovations ALL IN stands include, general lighting, carpeting, furniture package, company name sign, daily cleaning and parking space.
Triangular All In Stand
Triangular All In stands are of 12,5m² and they include, general lighting, carpet, furniture package, name boards, daily cleaning and parking space.
What your stand includes!
Triangular All In Plus Stand
Triangular All In Plus stnads are of 12,5m² and the inlude, general lighting, carpet, furniture package, graphics, name board, daily cleaning and parking space.
What your stand includes!
All In Premium Stand
ALL IN PREMIUM shell scheme stands include, general lighting, carpet, furniture package, graphics, name boards, daily cleaning and parking space.
What your stand includes!
Registrations and smart badge
All the personnel of your company that will be present at the event, must previously register as EXHIBITOR through My Easyfairs. Access your My Easyfairs account in the “PREPARE YOUR STAND” section. Then click on “STAND PERSONNEL” and click on “Manage Stand Personel”. A link will open that will take you directly to your Visit portal. Once inside your portal, click on Personal and New. You have a maximum of 15 passes, if you need any more, contact with us at madrid@easyfairs.com and we will value the extension of passes. Once the registration is completed, you will receive an email with your ticket. You can also print it from the platform.
1. Log in to your My Easyfairs account
2. Click on PREPARE YOUR STAND and STAND PERSONNEL
3. Click on Personnel - Inside the VISIT-N200 porta
DURING THE ASSEMBLY
Once you have registered as an exhibitor online, you will be able to exchange your entry tickets for your badges (Smart Badge) at the registration booths set up on 25 October from 10am to 7pm at IFEMA’s NORTE registry.
**Dates, times and location may be subject to change by the organisers.
During the days of the event, 26th and 27th October, you will be able to go to both the north and south access to collect your accreditation from 9h to 10h. Outside these hours, the organisation cannot guarantee that you will not have to wait in line for several minutes.
IMPORTANT: Remember that it is essential to have an EXHIBITOR accreditation to be able to access the halls on the days of the event. If you have a visitor’s badge, you will not be able to access registration until 10:00 (opening time for visitors).
Smart Badge Technology
When do I pick up or receive the Smart Reader?
On the exhibitor’s day, 25th October, from 12h to 19h a group of 10 people will distribute the readers around the pavilions. The reader or readers will be attached to a cardboard so that you can put them on a table or stick them anywhere in the stand.
When do I return the Smart Reader?
The collection of the Smart Readers will take place on Thursday, the second day of the event, from 17h (approximately) until 19:30h, by our staff. You can decide whether you want to give it to the hostess or wait until the end and take it to the Business Point or Easy Go point. When you return it, you will be given a small card to prove that it has been returned and you will have to keep it.
Frequently asked questions about Smart Badge readers
Do I have to do anything?
No! You will receive it at your stand on the exhibitor’s day.
Do I have to pay anything?
The reader and the email with the distribution of your content is included in the EasyGo pack you have chosen with your stand.
How will the visitor get the information about my products?
The visitor will receive an email at the end of the day with a link to your company profile with all the information you have filled in your My Easyfairs.
How can I change this information?
You can change it at any time by logging in to your My Easyfairs. If you need help, please do not hesitate to contact the Easyfairs team.
When will I receive the list of visitors who touched my reader with their smart badge?
At the end of the event, make sure you hand in your reader to the EasyGo team, either to the staff who will collect it from your stand, the EasyGo point or the Business Point. Once the reader has been handed in, on the same day or the following day, if you have GoLeads, GoPlus or GoPremium, you will receive an excel file by email with the visitors’ data (if you have GoVisibility and you want to receive the contacts, you can upgrade to GoLeads). Readers that are not returned will be charged at a price of 500 euros.
Can I place the reader somewhere else?
Of course, you can place the holder wherever you think it is most suitable. Just make sure it is easily accessible and visible to the visitor so that you have more contacts. If you need help, contact the Easyfairs team.
Does it really work?
Easyfairs offers Smart readers at all B2B events. Each reader distributes exhibitor content to an average of 50+ visitors per event, while collecting the same number of leads. Some exhibitors get as many as 500!
I have a question…
Don’t hesitate to contact Easyfairs or EasyGo staff.
All the components, materials and furniture that are part of the stand (including but not limited to, walls, chairs, tables, showcase, etc.) are contracted by the exhibitor on a rental basis.
For this reason, they must be returned to Easyfairs (once the event for which the stand was contracted is over) by the exhibitor in the same condition in which they were delivered.
In other words, the exhibitor may not make any modifications to any of the components, materials and/or furniture of the stand, nor may the exhibitor glue and /or nail any additional object or element to the walls and /or furniture of the stand that may leave any type of mark, groove, crack or damage.
In this sense and taking into consideration the above, at the end of the event the Easyfairs’ Operations Team will carry out an exhaustive review of the condition of the stand, taking pictures that may only use by Easyfairs for its own internal file, as well as to verify that the exhibitor has indeed complied with this commitment to care for and maintain the stand in the same condition in which it was delivered.
In this regard, and in the event that the Easyfairs’ team finds any additional element not contracted in the stand that has altered its original state and cannot be easily removed without causing any type of damage to any of its components, Easyfairs’s staff will proceed to invoice the exhibitor for any damage caused by the exhibitor’s accession of such additional element(s).
On the other hand and in case the exhibitor finds furniture in the stand that does not correspond to the package initially contracted, we suggest you notify the organisation for its immediate removal and this because, on the contrary, Easyfairs’ staff will proceed to invoice the exhibitor for the use of such furniture not initially contracted at the end of the event.
Finally, and in general terms in case that the stand suffers any damage by the exhibitor, Easyfairs will proceed to collect the cost of repairing at the end of the show.